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Workforce management software built around how your people actually work

Backendz builds custom HR and workforce systems that bring rotas, shifts, clocking in, timesheets, leave, training and staff records into one place, designed for shift-based, multi-site and field teams that generic HR apps don't fit.

Or see how we engage first — four shapes, no sales call required.

  • Staff records
  • Rotas & shift planning
  • Shift swaps
  • Clock in & out
  • GPS & geofenced clocking
  • Timesheets
  • Overtime rules
  • Leave & absence
  • Training & certifications
  • Compliance expiry alerts
  • Onboarding
  • Payroll export
  • Multi-site management
  • Mobile staff app
  • Manager dashboards
  • Labour cost reporting

Why choose Backendz for Custom HR & Workforce Management?

We've built workforce platforms

ShiftTracker and CM Central manage shifts, timesheets and workers across multi-site operations.

Designed for shift and field teams

Mobile clocking, geofencing, rota swaps and offline use, not just an office HR portal.

Your rules, built in

Overtime, breaks, pay rates and compliance rules that match your contracts.

One system, no per-head fees

Grow the workforce without the software bill growing with it.

We build Custom HR & Workforce Management

Four ways this usually starts

Most enquiries land in one of these. If yours does not, say so on the call — we would rather shape the engagement than sell you the nearest shape we have.

Most teams start here

Rotas and timesheets first

  • Rota planning, shift swaps and clocking in
  • Timesheets checked against rotas automatically
  • Payroll-ready exports
  • Typical timeline: 8–12 weeks

Best for: Shift-based businesses running on spreadsheets

Replace several HR apps

  • Staff records, leave, training and documents in one system
  • Rota and timesheets connected to the same records
  • Data migrated from current tools

Best for: Businesses paying for several HR subscriptions

Compliance-heavy workforce

  • Licences, training and certifications tracked
  • Expiry alerts and blocks on unqualified shifts
  • Audit-ready records

Best for: Security, care, facilities and agriculture

Multi-site and field teams

  • Mobile app with geofenced clocking
  • Site-by-site rotas and labour costs
  • Head-office view across every location

Best for: Businesses with staff spread across sites

Ideas that became systems in production

Every card is a build we shipped and still support. Open one for the decisions behind it.

We serve the best in the industry

All of it, written down

What falls inside this service. Nothing here is an upsell discovered later.

People

  • Staff records
  • Onboarding
  • Documents
  • Training and certifications
  • Leave and absence

Time

  • Rotas
  • Shift swaps
  • Clocking in
  • Timesheets
  • Overtime and break rules
  • Payroll export

Built in

  • Mobile app
  • Geofencing
  • Multi-site
  • Role-based access
  • UK GDPR controls
  • Labour cost reporting

Stack

  • .NET 8
  • React
  • SQL Server
  • PostgreSQL
  • Hangfire
  • iOS and Android
  • Push notifications
  • SMS
  • Payroll export (Sage, Xero, BrightPay)
  • Azure

How it works

The sequence matters more than the label. Skipping the first one is how projects in this area go wrong.

  1. We learn your shifts, sites, pay rules and the paperwork around them.

Planning session with notes on the wall

From the people who use it daily

Operations directors, CTOs and plant managers — the ones still using the system a year after the invoice cleared.

Operations manager holding a tablet in a bright logistics officeFreight operator · 14 depots
We wanted answers our team could check against the original document. Having the relevant clause beside the response makes the assistant useful when reviewing policies and contracts.
Emma CollinsHead of Business Operations at Clearbrook Advisory
We needed scheduling, availability and shift changes in one place. Backendz shaped the system around the way our operations team works and stayed involved after launch to help us refine it.
James CarterOperations Director at Northbridge Facilities
Our rental journey had to work for both vehicle owners and travellers. Backendz brought listings, availability and bookings together into a platform that feels straightforward to use.
Sophie BennettCo-founder at Roamway Rentals

Ask for references and we will put you on a call with the team that runs the system — not a case study PDF.

References available on request

We wanted a practical way to review PPE and safety-zone events using our existing cameras. The team focused on the situations our site managers need to investigate and made the footage easier to review.
Daniel BrooksSite Operations Manager at Oakmere Construction
A single headcount does not tell us where congestion is developing. The zone-based view gives our team a clearer picture of how people are moving and where attention may be needed.
Olivia ReedVenue Operations Director at Cedarhall Events
The priority was a counting workflow our warehouse team could use during a normal shift. Backendz connected image-based counts with the records we already use and made discrepancies easier to review.
Michael TurnerWarehouse Manager at Harbourline Logistics
Tender preparation involves gathering evidence and getting the right people to review each section. Backendz brought those steps into one workspace, with drafts our team can check and approve.
William ParkerBid Manager at Westhaven Technical Services
Our information was spread across several operational systems. Backendz designed a clearer way to ask questions, inspect the supporting evidence and keep approval with our team before an action is taken.
Charlotte HayesChief Operating Officer at Elmbridge Services Group
Our estimating process needed to reflect how we actually price work. Backendz took time to understand the inputs and rules, then built a quoting journey our team could review and refine.
Thomas MitchellManaging Director at Ridgewell Roofing & Cladding
The reconciliation workflow gives our finance team one place to review mismatches and supporting records. We can trace an exception back to its source and decide what needs attention.
Henry WilsonFinance Director at Ashford Distribution
The team took time to understand how our staff work between appointments. The resulting system brings scheduling and client information together without making the day more complicated.
Amelia FosterHead of Operations at Meadowcrest Care
We had outgrown the spreadsheets that held our pricing rules. Backendz helped turn that knowledge into a quoting tool we can maintain and explain to new colleagues.
George EvansManaging Director at Stonefield Fabrication
We could review working features throughout the build and give specific feedback. That made it easier to keep the product focused on the people using it.
Isabel MorganProduct Director at Brightpath Learning
Connecting our sales and inventory systems was the priority. The integration gives our team a clearer view of updates and a practical way to investigate records that need review.
Jack HarrisonTechnology Manager at Westbrook Retail
Our field team needed access to job details away from the office. The mobile workflow keeps the relevant information close at hand and gives the office a clearer view of progress.
Grace PhillipsOperations Lead at Alderway Field Services
The cloud work started with understanding our existing systems and dependencies. The team documented the setup and gave us a clearer basis for monitoring and ongoing maintenance.
Oscar BennettIT Director at Brookvale Manufacturing
We wanted a client portal that reflected how we deliver our services. Backendz brought documents, requests and progress updates into a straightforward experience for clients and staff.
Lily ThompsonCommercial Director at Willowbank Consulting
The engineers worked alongside our team and explained their decisions clearly. Code reviews and practical documentation helped us stay involved throughout delivery.
Freddie ClarkeHead of Engineering at Redwood Energy Services
Our teams were entering the same information into several tools. Backendz mapped the process with us and built a more connected workflow with clear review points.
Alice CooperBusiness Systems Manager at Fairhaven Property Group
Operations manager holding a tablet in a bright logistics officeFreight operator · 14 depots
We wanted answers our team could check against the original document. Having the relevant clause beside the response makes the assistant useful when reviewing policies and contracts.
Emma CollinsHead of Business Operations at Clearbrook Advisory
Our rental journey had to work for both vehicle owners and travellers. Backendz brought listings, availability and bookings together into a platform that feels straightforward to use.
Sophie BennettCo-founder at Roamway Rentals
A single headcount does not tell us where congestion is developing. The zone-based view gives our team a clearer picture of how people are moving and where attention may be needed.
Olivia ReedVenue Operations Director at Cedarhall Events
Tender preparation involves gathering evidence and getting the right people to review each section. Backendz brought those steps into one workspace, with drafts our team can check and approve.
William ParkerBid Manager at Westhaven Technical Services
Our estimating process needed to reflect how we actually price work. Backendz took time to understand the inputs and rules, then built a quoting journey our team could review and refine.
Thomas MitchellManaging Director at Ridgewell Roofing & Cladding
The team took time to understand how our staff work between appointments. The resulting system brings scheduling and client information together without making the day more complicated.
Amelia FosterHead of Operations at Meadowcrest Care
We could review working features throughout the build and give specific feedback. That made it easier to keep the product focused on the people using it.
Isabel MorganProduct Director at Brightpath Learning
Our field team needed access to job details away from the office. The mobile workflow keeps the relevant information close at hand and gives the office a clearer view of progress.
Grace PhillipsOperations Lead at Alderway Field Services
We wanted a client portal that reflected how we deliver our services. Backendz brought documents, requests and progress updates into a straightforward experience for clients and staff.
Lily ThompsonCommercial Director at Willowbank Consulting
Our teams were entering the same information into several tools. Backendz mapped the process with us and built a more connected workflow with clear review points.
Alice CooperBusiness Systems Manager at Fairhaven Property Group
We needed scheduling, availability and shift changes in one place. Backendz shaped the system around the way our operations team works and stayed involved after launch to help us refine it.
James CarterOperations Director at Northbridge Facilities

Ask for references and we will put you on a call with the team that runs the system — not a case study PDF.

References available on request

We wanted a practical way to review PPE and safety-zone events using our existing cameras. The team focused on the situations our site managers need to investigate and made the footage easier to review.
Daniel BrooksSite Operations Manager at Oakmere Construction
The priority was a counting workflow our warehouse team could use during a normal shift. Backendz connected image-based counts with the records we already use and made discrepancies easier to review.
Michael TurnerWarehouse Manager at Harbourline Logistics
Our information was spread across several operational systems. Backendz designed a clearer way to ask questions, inspect the supporting evidence and keep approval with our team before an action is taken.
Charlotte HayesChief Operating Officer at Elmbridge Services Group
The reconciliation workflow gives our finance team one place to review mismatches and supporting records. We can trace an exception back to its source and decide what needs attention.
Henry WilsonFinance Director at Ashford Distribution
We had outgrown the spreadsheets that held our pricing rules. Backendz helped turn that knowledge into a quoting tool we can maintain and explain to new colleagues.
George EvansManaging Director at Stonefield Fabrication
Connecting our sales and inventory systems was the priority. The integration gives our team a clearer view of updates and a practical way to investigate records that need review.
Jack HarrisonTechnology Manager at Westbrook Retail
The cloud work started with understanding our existing systems and dependencies. The team documented the setup and gave us a clearer basis for monitoring and ongoing maintenance.
Oscar BennettIT Director at Brookvale Manufacturing
The engineers worked alongside our team and explained their decisions clearly. Code reviews and practical documentation helped us stay involved throughout delivery.
Freddie ClarkeHead of Engineering at Redwood Energy Services

Why Backendz

5 yrs

In production

Ops CopilotTender Response DrafterPolicy & Contract AssistantPallet CountingConstruction Site PPE & Safety MonitoringCrowd Density MonitoringDigital Security PlannerVirtual EstimatorJoblogyPamacraftsRollBnBVenus AestheticsShiftTrackerFreight DispatchInvoice Reconciliation AIChilled TraceabilitySteel Quoting EngineFactory Floor AppFleet Driver App

We quote fixed and we hold it

2

Platforms run in-house

Staff recordsRotas & shift planningShift swapsClock in & outGPS & geofenced clockingTimesheetsOvertime rulesLeave & absence
Cloud Strategy & ArchitectureCloud MigrationCustom ERP DevelopmentInfrastructure ModernisationCloud EngineeringERP ImplementationCloudOpsERP IntegrationDevOpsSupport & Managed Cloud ServicesERP Customisation & ModulesCloud Cost OptimisationERP Data MigrationCloud Security & ComplianceAI & Edge InfrastructureERP Support & OptimisationSaaS Stack AuditCustom CRM DevelopmentCustom HR & Workforce ManagementCustom Job & Field Service ManagementCustom Client Portals & BookingSaaS Data Migration & ExitAI Proof of Concept & MVP
Training & certificationsCompliance expiry alertsOnboardingPayroll exportMulti-site managementMobile staff appManager dashboardsLabour cost reporting
AI Agent DevelopmentCustom AI Assistants & ChatbotsGenerative AIAI Workflow AutomationNatural language processingCustom Software DevelopmentComputer Vision DevelopmentWeb App DevelopmentMobile App DevelopmentAI Video Analytics for CCTVProduct DevelopmentMVP DevelopmentUX/UI DesignApplication ModernisationSoftware Testing & QAMachine Learning & Predictive AnalyticsERP & operationsAI Product DevelopmentData & cloudProduct & designAutomation & integrationsSupport & operations

45

Services, one team

An engineer at work on a production system

Senior engineers, not account managers

24/7 production support and monitoring

Still running on workarounds?

FAQ

The things people ask before they commit.

Still have questions?

Ask it on the call. We would rather answer an awkward question early than discover it in month three.

Book a call
What is workforce management software?

Workforce management software helps businesses plan and track their staff: rotas and shifts, clocking in, timesheets, leave, training and compliance. It's especially valuable for shift-based, multi-site and field teams.

Why build custom HR software instead of buying it?

Off-the-shelf HR software often suits office staff but fits poorly with shift work, site-based teams or specific pay and compliance rules. A custom system follows your rules exactly, replaces several apps and has no per-employee fees.

Can staff clock in from their phones?

Yes. Staff can clock in and out from a mobile app, with geofencing to confirm they're on site, and view rotas, request swaps and book leave from the same app.

Can it connect to our payroll?

Yes. Approved timesheets can be exported or sent directly to your payroll software, with hours, overtime and rates already calculated.

Can it track training and certificates?

Yes. The system can record licences, training and certifications, warn before they expire and stop unqualified staff being scheduled for shifts that require them.

How long does it take to build a workforce system?

A first release covering rotas, clocking in and timesheets typically takes 8 to 12 weeks. HR records, training and leave modules are added in stages.