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A SaaS stack audit that shows what your software really costs you

Backendz reviews every subscription your business pays for: what it costs, who uses it, what it duplicates and what it fails to connect to. You get a clear plan to cancel, keep, connect or replace, with the savings worked out.

Or see how we engage first — four shapes, no sales call required.

  • Subscription inventory
  • Spend analysis
  • Licence usage review
  • Seat right-sizing
  • Duplicate tools
  • Data flow mapping
  • Integration gaps
  • Manual workaround review
  • Security & access review
  • Contract & renewal dates
  • Build vs buy analysis
  • Consolidation roadmap
  • 3-year cost model
  • Quick-win cancellations
  • Vendor exit planning
  • Executive summary

We find out what your software stack is really costing you

  • No more paying for seats nobody has logged into for months

  • Stop running three tools that each do part of one job

  • Forget per-user prices that rise every time you hire

  • Done with copying data between apps that don't talk to each other

  • Skip renewals that auto-renew before anyone reviews them

  • Say bye to not knowing who has access to which system

Why choose Backendz for SaaS Stack Audit?

We can build the replacement, but won't push one

If keeping a tool is cheaper, the audit says so.

We look at workarounds, not just invoices

The hidden cost is the hours spent moving data between tools, and we measure it.

Fixed price, fixed output

A clear report and roadmap at an agreed cost.

Savings first

Quick wins such as unused seats and duplicate tools usually pay for the audit before any build.

We build SaaS Stack Audit

Four ways this usually starts

Most enquiries land in one of these. If yours does not, say so on the call — we would rather shape the engagement than sell you the nearest shape we have.

Most teams start here

Full SaaS stack audit

  • Every subscription, its cost and its real usage
  • Overlaps, gaps and manual workarounds mapped
  • Cancel, keep, connect or replace plan with savings
  • Typical timeline: 1–2 weeks

Best for: SMEs paying for more tools than they can name

One department's tools

  • Focused audit of sales, HR, operations or finance tools
  • Workflow and data review for that team
  • Recommendation for that department

Best for: A team drowning in apps

Build vs buy decision

  • Three-year cost comparison of SaaS versus a custom system
  • Risks, timelines and ownership compared
  • Clear recommendation

Best for: Leaders weighing a custom build

Renewal coming up

  • Review before a big renewal or price rise
  • Negotiation points and alternatives
  • Exit plan if you leave

Best for: Businesses facing a large renewal

Ideas that became systems in production

Every card is a build we shipped and still support. Open one for the decisions behind it.

We serve the best in the industry

All of it, written down

What falls inside this service. Nothing here is an upsell discovered later.

What we review

  • Subscriptions and invoices
  • Licences and seats
  • Actual usage
  • Data flows between tools
  • Manual workarounds
  • Access and security
  • Contracts and renewal dates

What you get

  • Subscription inventory
  • Savings list
  • Consolidation roadmap
  • 3-year cost model
  • Build-vs-buy recommendation

What happens next (optional)

  • Quick-win cancellations
  • Integrations
  • Custom replacement system
  • Data migration

Stack

  • Spreadsheet and BI cost modelling
  • SaaS admin consoles
  • Finance exports
  • Interviews with each team
  • Power BI

How it works

The sequence matters more than the label. Skipping the first one is how projects in this area go wrong.

  1. We collect invoices, admin exports and usage data for every subscription.

Planning session with notes on the wall

From the people who use it daily

Operations directors, CTOs and plant managers — the ones still using the system a year after the invoice cleared.

Operations manager holding a tablet in a bright logistics officeFreight operator · 14 depots
We wanted answers our team could check against the original document. Having the relevant clause beside the response makes the assistant useful when reviewing policies and contracts.
Emma CollinsHead of Business Operations at Clearbrook Advisory
We needed scheduling, availability and shift changes in one place. Backendz shaped the system around the way our operations team works and stayed involved after launch to help us refine it.
James CarterOperations Director at Northbridge Facilities
Our rental journey had to work for both vehicle owners and travellers. Backendz brought listings, availability and bookings together into a platform that feels straightforward to use.
Sophie BennettCo-founder at Roamway Rentals

Ask for references and we will put you on a call with the team that runs the system — not a case study PDF.

References available on request

We wanted a practical way to review PPE and safety-zone events using our existing cameras. The team focused on the situations our site managers need to investigate and made the footage easier to review.
Daniel BrooksSite Operations Manager at Oakmere Construction
A single headcount does not tell us where congestion is developing. The zone-based view gives our team a clearer picture of how people are moving and where attention may be needed.
Olivia ReedVenue Operations Director at Cedarhall Events
The priority was a counting workflow our warehouse team could use during a normal shift. Backendz connected image-based counts with the records we already use and made discrepancies easier to review.
Michael TurnerWarehouse Manager at Harbourline Logistics
Tender preparation involves gathering evidence and getting the right people to review each section. Backendz brought those steps into one workspace, with drafts our team can check and approve.
William ParkerBid Manager at Westhaven Technical Services
Our information was spread across several operational systems. Backendz designed a clearer way to ask questions, inspect the supporting evidence and keep approval with our team before an action is taken.
Charlotte HayesChief Operating Officer at Elmbridge Services Group
Our estimating process needed to reflect how we actually price work. Backendz took time to understand the inputs and rules, then built a quoting journey our team could review and refine.
Thomas MitchellManaging Director at Ridgewell Roofing & Cladding
The reconciliation workflow gives our finance team one place to review mismatches and supporting records. We can trace an exception back to its source and decide what needs attention.
Henry WilsonFinance Director at Ashford Distribution
The team took time to understand how our staff work between appointments. The resulting system brings scheduling and client information together without making the day more complicated.
Amelia FosterHead of Operations at Meadowcrest Care
We had outgrown the spreadsheets that held our pricing rules. Backendz helped turn that knowledge into a quoting tool we can maintain and explain to new colleagues.
George EvansManaging Director at Stonefield Fabrication
We could review working features throughout the build and give specific feedback. That made it easier to keep the product focused on the people using it.
Isabel MorganProduct Director at Brightpath Learning
Connecting our sales and inventory systems was the priority. The integration gives our team a clearer view of updates and a practical way to investigate records that need review.
Jack HarrisonTechnology Manager at Westbrook Retail
Our field team needed access to job details away from the office. The mobile workflow keeps the relevant information close at hand and gives the office a clearer view of progress.
Grace PhillipsOperations Lead at Alderway Field Services
The cloud work started with understanding our existing systems and dependencies. The team documented the setup and gave us a clearer basis for monitoring and ongoing maintenance.
Oscar BennettIT Director at Brookvale Manufacturing
We wanted a client portal that reflected how we deliver our services. Backendz brought documents, requests and progress updates into a straightforward experience for clients and staff.
Lily ThompsonCommercial Director at Willowbank Consulting
The engineers worked alongside our team and explained their decisions clearly. Code reviews and practical documentation helped us stay involved throughout delivery.
Freddie ClarkeHead of Engineering at Redwood Energy Services
Our teams were entering the same information into several tools. Backendz mapped the process with us and built a more connected workflow with clear review points.
Alice CooperBusiness Systems Manager at Fairhaven Property Group
Operations manager holding a tablet in a bright logistics officeFreight operator · 14 depots
We wanted answers our team could check against the original document. Having the relevant clause beside the response makes the assistant useful when reviewing policies and contracts.
Emma CollinsHead of Business Operations at Clearbrook Advisory
Our rental journey had to work for both vehicle owners and travellers. Backendz brought listings, availability and bookings together into a platform that feels straightforward to use.
Sophie BennettCo-founder at Roamway Rentals
A single headcount does not tell us where congestion is developing. The zone-based view gives our team a clearer picture of how people are moving and where attention may be needed.
Olivia ReedVenue Operations Director at Cedarhall Events
Tender preparation involves gathering evidence and getting the right people to review each section. Backendz brought those steps into one workspace, with drafts our team can check and approve.
William ParkerBid Manager at Westhaven Technical Services
Our estimating process needed to reflect how we actually price work. Backendz took time to understand the inputs and rules, then built a quoting journey our team could review and refine.
Thomas MitchellManaging Director at Ridgewell Roofing & Cladding
The team took time to understand how our staff work between appointments. The resulting system brings scheduling and client information together without making the day more complicated.
Amelia FosterHead of Operations at Meadowcrest Care
We could review working features throughout the build and give specific feedback. That made it easier to keep the product focused on the people using it.
Isabel MorganProduct Director at Brightpath Learning
Our field team needed access to job details away from the office. The mobile workflow keeps the relevant information close at hand and gives the office a clearer view of progress.
Grace PhillipsOperations Lead at Alderway Field Services
We wanted a client portal that reflected how we deliver our services. Backendz brought documents, requests and progress updates into a straightforward experience for clients and staff.
Lily ThompsonCommercial Director at Willowbank Consulting
Our teams were entering the same information into several tools. Backendz mapped the process with us and built a more connected workflow with clear review points.
Alice CooperBusiness Systems Manager at Fairhaven Property Group
We needed scheduling, availability and shift changes in one place. Backendz shaped the system around the way our operations team works and stayed involved after launch to help us refine it.
James CarterOperations Director at Northbridge Facilities

Ask for references and we will put you on a call with the team that runs the system — not a case study PDF.

References available on request

We wanted a practical way to review PPE and safety-zone events using our existing cameras. The team focused on the situations our site managers need to investigate and made the footage easier to review.
Daniel BrooksSite Operations Manager at Oakmere Construction
The priority was a counting workflow our warehouse team could use during a normal shift. Backendz connected image-based counts with the records we already use and made discrepancies easier to review.
Michael TurnerWarehouse Manager at Harbourline Logistics
Our information was spread across several operational systems. Backendz designed a clearer way to ask questions, inspect the supporting evidence and keep approval with our team before an action is taken.
Charlotte HayesChief Operating Officer at Elmbridge Services Group
The reconciliation workflow gives our finance team one place to review mismatches and supporting records. We can trace an exception back to its source and decide what needs attention.
Henry WilsonFinance Director at Ashford Distribution
We had outgrown the spreadsheets that held our pricing rules. Backendz helped turn that knowledge into a quoting tool we can maintain and explain to new colleagues.
George EvansManaging Director at Stonefield Fabrication
Connecting our sales and inventory systems was the priority. The integration gives our team a clearer view of updates and a practical way to investigate records that need review.
Jack HarrisonTechnology Manager at Westbrook Retail
The cloud work started with understanding our existing systems and dependencies. The team documented the setup and gave us a clearer basis for monitoring and ongoing maintenance.
Oscar BennettIT Director at Brookvale Manufacturing
The engineers worked alongside our team and explained their decisions clearly. Code reviews and practical documentation helped us stay involved throughout delivery.
Freddie ClarkeHead of Engineering at Redwood Energy Services

Why Backendz

5 yrs

In production

Ops CopilotTender Response DrafterPolicy & Contract AssistantPallet CountingConstruction Site PPE & Safety MonitoringCrowd Density MonitoringDigital Security PlannerVirtual EstimatorJoblogyPamacraftsRollBnBVenus AestheticsShiftTrackerFreight DispatchInvoice Reconciliation AIChilled TraceabilitySteel Quoting EngineFactory Floor AppFleet Driver App

We quote fixed and we hold it

2

Platforms run in-house

Subscription inventorySpend analysisLicence usage reviewSeat right-sizingDuplicate toolsData flow mappingIntegration gapsManual workaround review
Cloud Strategy & ArchitectureCloud MigrationCustom ERP DevelopmentInfrastructure ModernisationCloud EngineeringERP ImplementationCloudOpsERP IntegrationDevOpsSupport & Managed Cloud ServicesERP Customisation & ModulesCloud Cost OptimisationERP Data MigrationCloud Security & ComplianceAI & Edge InfrastructureERP Support & OptimisationSaaS Stack AuditCustom CRM DevelopmentCustom HR & Workforce ManagementCustom Job & Field Service ManagementCustom Client Portals & BookingSaaS Data Migration & ExitAI Proof of Concept & MVP
Security & access reviewContract & renewal datesBuild vs buy analysisConsolidation roadmap3-year cost modelQuick-win cancellationsVendor exit planningExecutive summary
AI Agent DevelopmentCustom AI Assistants & ChatbotsGenerative AIAI Workflow AutomationNatural language processingCustom Software DevelopmentComputer Vision DevelopmentWeb App DevelopmentMobile App DevelopmentAI Video Analytics for CCTVProduct DevelopmentMVP DevelopmentUX/UI DesignApplication ModernisationSoftware Testing & QAMachine Learning & Predictive AnalyticsERP & operationsAI Product DevelopmentData & cloudProduct & designAutomation & integrationsSupport & operations

45

Services, one team

An engineer at work on a production system

Senior engineers, not account managers

24/7 production support and monitoring

Still running on workarounds?

FAQ

The things people ask before they commit.

Still have questions?

Ask it on the call. We would rather answer an awkward question early than discover it in month three.

Book a call
What is a SaaS stack audit?

A SaaS stack audit is a review of every software subscription a business pays for: what each costs, who uses it, how much it overlaps with other tools and where staff work around it. The result is a plan to cancel, keep, connect or replace tools, with the savings quantified.

How can we reduce software subscription costs?

Start by removing unused seats and duplicate tools, then right-size licences and renegotiate renewals. For bigger savings, connect the tools you keep and consider replacing several overlapping subscriptions with one system you own.

When does replacing SaaS with custom software make sense?

When you pay for several tools that each cover part of one process, when per-user prices grow with every hire, or when no tool fits your process without workarounds. A three-year cost comparison shows whether a custom system pays back.

What is SaaS consolidation?

SaaS consolidation is reducing the number of software subscriptions a business uses by cancelling duplicates, choosing one tool per job or replacing several tools with a single system. It cuts costs, removes double data entry and simplifies security.

How long does a SaaS audit take?

A full audit for a small or mid-sized business typically takes 1 to 2 weeks, depending on the number of tools and teams.

Do we have to build a custom system after the audit?

No. Many audits end with savings from cancellations and better licensing alone. A custom system is only recommended where it clearly pays back.